We give your finance team the capacity of 3 extra hires. One embedded operator, accelerated by an AI engineering team from day one.
No 6-month hiring process. No recruitment fees. No training someone for 3 months only to watch them leave. The operator handles your AP, reconciliation, month-end close, and the in-between work that no software handles. Contributing from day one. Cancel in 30 days.
No recruitment fees · 30-day cancellation · Start in 2 weeks · Embedded in your systems
It's not a hiring problem. It's a scaling bottleneck.
Monday morning. Your Head of Finance opens their laptop. 47 unprocessed invoices. Three intercompany items from last month that still don't match. The US entity's close is two days late — again. The board reporting package is due Friday, but the data isn't ready because the team spent last week on AP cleanup, chasing responses, and copying numbers between systems that should already talk.
This is what happens when a finance team built for one stage of growth has to carry the next. Whether you're PE-backed, post-Series B, expanding internationally, or a family business professionalizing — the pattern is the same. The work grows, the team doesn't, and the people who should be building processes are buried in transactions and the coordination work that nobody owns.
“The team cannot carry the future organizational and operational requirements anymore.
— CFO, multi-entity group (CH/DE/US)
Senior staff stuck in ops
Your Head of Finance should be designing processes. Instead: AP, reconciliations, close prep. Every day.
The profile that doesn’t exist
Accounting + process thinking + automation mindset. Growing companies budget €80-100k for this profile. Zero candidates.
Knowledge walks out the door
Two accountants near retirement. When they leave, the processes leave with them. Nothing is documented.
Two roles. One compounding system.
The profile you need — accounting + process thinking + automation — doesn't exist as a single hire. We deliver it as a system.
Inside your ERP, every day
- Works in your ERP, inboxes, spreadsheets, and meetings
- Handles AP, AR, reconciliation, close tasks
- Speaks accounting — multi-entity, VAT, intercompany
- Surfaces every friction point worth automating
Your team member. Your systems. Your meetings.
Building intelligence around the work
- Builds automations around what the operator finds — from focused tools to AI agents to end-to-end workflows
- Connects systems that don’t talk to each other
- Shared skill library — improvements compound across every client
The technical layer your finance team never had.
Preparation work — yes
Drafts, matching, data entry, reconciliation prep. The heavy lifting.
Decision authority — no
Approvals, sign-offs, financial responsibility stay with your leadership.
Embedded — not outsourced
Same tools, same data, same meetings. Not a black box.
Intelligence built around your environment
Automation that grows from your work.
Our engineering team brings proven capability across the finance function. We build automations of every kind — small tools the operator uses to work faster, AI agents that act on their own, end-to-end workflows that run whole processes. Each one is shaped by what the operator finds in your environment: your processes, your patterns, your in-between work. We don't replace your accounting software. We sit alongside it, automating both the work software handles and the work it doesn't.
Operator embeds → friction surfaces → automation built around the work → automations compose → finance function compounds
Invoice extraction
Reads PDFs into structured data. Built around your vendors and chart of accounts. No typing, no format assumptions.
Email-to-data
A vendor sends a contract change buried in an email thread. Information extracted, structured, dropped in the right place. No re-typing.
AP processing
Invoice inbox to payment run prep, handled end-to-end. Your team reviews, doesn’t process.
Cash visibility
Forward picture pulled from bank feeds, commitments, payables, and pipeline. Always current. Never compiled the night before the board call.
Close coordination
An AI agent watches close status across entities and people. Knows what’s blocked, what’s late, what’s missing. Surfaces it before it becomes a deadline problem.
Institutional memory
How your finance function actually works — the routes, the workarounds, the relationships — captured as the operator does the work. Doesn’t leave when people do.
None of this is pre-packaged — every piece is shaped around what the operator finds in your environment. Each automation is useful on its own. Together they compound — and your finance function starts delivering outcomes the team alone never could.
Start manual. Automate what proves stable.
We don't deploy a big system on day one. Small tools. Each solves one friction. Then they connect.
Embed
Operator joins your environment. Maps actual processes across systems, inboxes, and meetings. Identifies quick wins and pain points.
First tools
Email triage, vendor lookup, status watchers. Small helpers the operator uses alongside manual work. Saves minutes each day.
Deeper tools
Invoice extraction, GL coding, payment prep, spreadsheets that fill themselves. Operator is noticeably faster. Less manual entry, less coordination work.
Tools composing
Tools start composing into bigger capabilities. Invoice email → extracted → coded → drafted in system. Operator reviews instead of entering.
AI agents and workflows
Tools wired into autonomous AI agents and workflows. AP inbox agent, cash matching, dunning, close coordination running end-to-end. They trigger automatically when things happen — no one needs to launch them.
Compounding
Same cost. Expanding capacity. Every cycle smarter. Improvements from every other client we work with flow in automatically.
Ground-up, not top-down.
Top-Down
- ×6-month assessment
- ×100-page roadmap
- ×Big-bang ERP project
- ×Change management programme
- ×Results in 18 months (maybe)
Ground-Up
- ✓Start with one process
- ✓Operator learns the reality
- ✓Build tools around what works
- ✓Expand to next process
- ✓Results compound from week 1
Embed & Learn
Operator joins your environment. Maps actual processes across systems and entities. Complements existing improvement work.
First Tools
Invoice extraction, payment run prep, reconciliation matching, plus the in-between work nobody owns. Measurable time savings from week one.
Proactive System
Problems caught early — not at month-end. Operator focuses on decisions, AI agents handle monitoring.
Full Coverage
P2P, O2C, month-end, consolidation prep — workflows running end-to-end across the function, continuously improving.
What finance leaders say
“Fits perfectly. It’s not a hiring problem — it’s a scaling bottleneck. We need one structured capacity, not more headcount.
CFO, multi-entity group (CH/DE/US)
“Every Project Y talent we’ve hired has demonstrated outstanding progress, and their ongoing support model ensures strong retention. We now actively recommend Project Y to all our ventures.
Louise Buys, Founder, The Delta
“Hiring was seamless — no recruiting fees, plus they handle payroll, office space, and devices. Beyond great talent, we truly appreciate Project Y’s commitment to social impact.
Christoph Jung, COO, Playbook
Common questions
Simple pricing. No surprises.
All-in. EOR, compliance, AI engineering included.
- ✓EOR & compliance included
- ✓Payroll & contracts handled
- ✓AI-augmented workflows
- ✓Equipment provided if needed
- ✓Dedicated AI engineering support
Part-time options available. Pricing depends on scope and complexity.
Your Head of Finance costs you €120/hour. They spent 15 of those hours last week on AP and the coordination work that nobody sees.
That's €7,800/month of senior talent doing work a qualified operator handles for €3,500. Take 60 seconds to find out if your finance team has the same bottleneck — and what it's actually costing you.
No sales pitch. Just an honest look at whether we can help. Or reach out directly at hello@projecty.world